PA / Office Assistant - Jump up the career ladder

Personal Assistant / Office Administrator /
\nVictoria | Full-time | Office-based (5 days)

KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice.

The Role

This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities.

Key responsibilities include:

Executive / PA Support

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• Complex diary and inbox management for the Partner
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• Coordinating meetings, site visits, and client engagements
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• Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders
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• Managing expert witness instructions, tracking deadlines and maintaining accurate records
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Office & Administrative Support

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• Maintaining digital and physical filing systems to a high standard
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• Managing incoming documents, checking for accuracy and completeness
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• Preparing reports, formatting documents, and organising technical records
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• Handling scanning, filing, and document management processes
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Office & Facilities

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• Preparing meeting rooms and organising hospitality
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• Supporting the day-to-day running of the office environment
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• Managing office supplies and ensuring a well-presented workspace
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Coordination & Projects

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• Organising meetings, preparing agendas, and taking minutes
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• Supporting internal communications and follow-ups on actions
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• Assisting with process improvements, systems, and workflow efficiency (where appropriate)
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• Providing support with events and occasional marketing initiatives
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About You

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• Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy)
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• Highly organised with exceptional attention to detail and accuracy
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• Confident drafting professional correspondence and communicating with senior stakeholders
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• A proactive, "can-do" attitude with strong ownership of tasks
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• Discreet and trustworthy, comfortable handling sensitive information
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• Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
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• Interest in improving systems and processes (exposure to AI tools advantageous)
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What’s on Offer

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• Competitive salary (reviewed annually)
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• 25 days holiday + bank holidays
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• Contribution towards private healthcare
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• Exposure to a highly specialist and intellectually interesting area of work
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• A close-knit, supportive team with real responsibility from day one
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• Opportunity for development and further training
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The Environment

This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture.

If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you.

Apply now or contact KMK Recruitment for more information.